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Budget for FY2009 (Proposed)
A detailed month-by-month cash forecast was presented to the Board on March 17, 2007.
After some minor changes, the proposed budget is shown below (where detail is broken out it is to assist individuals/committees in understanding what they might spend).
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| Budget
| Actual
| | Operations
| (26,125)
| (27,448)
| | Net cost of running the Community Center including maintenance, office supplies, cleaning, as well as all utility costs (indexed by the average increase in cost last year).
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| | Maintenance
| 3,135
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| | Secretariat
| 1,284
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| | Rentals
| 9,275
| 11,199
| | Net proceeds from Community Center rentals, including Iditarod, receipts from Iditarod kitchen.
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| | Fund Raising
| 20,200
| 27,898
| | Net proceeds from Oktoberfest, Carnival, Bazaar.
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| | Donations
| (3,320)
| (2,714)
| | Donations from WACO to support various community events, local organizations and scholarships.
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| | Clean up day
| (425)
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| | July 4th
| (895)
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| | Lions Ad
| (325)
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| | Holiday Dinner
| (470)
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| | Scholarships
| (1,000)
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| | Increase (decrease) for year
| 30
| 8,935
| | Forecast increase/decrease to assets for the year. This figure indicates a balanced budget.
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Mar 31, 2008
Notes
- This is a balanced budget.
- I have asked that board members and volunteers continue to help keep costs down, manage without a janitor etc., for the coming year. In doing so I hope to end the year with a little more maneuvering room than was true these last 12 months.
- Utility costs have been indexed but could be wildly inaccurate if oil costs increase dramatically. Worse, the bulk of our utility costs incur at the end of the year (winter months), so a large increase in the price of oil could invalidate all assumptions. I will watch this carefully and make changes if needed.
- Forecast figures are largely based on actual figures for FY2008; I will continue to show last years period-to-date figures on monthly reports because—
- if we spend/accumulate funds at or below last years rate we will end the year with a net increase to the bank (or, perhaps, no decrease);
- it is relatively easy to do (rather than try to accumulate budget amounts for each line item for each month and account for seasonality).
- Gaming (specifically, pull tab) income is not shown. I will also continue to graph net cash flow based on actual amounts, but to forecast without pull-tab monies. This is a safe, conservative approach.
- Should we continue to receive income from pull-tabs we will end the year with a very healthy bank balance. A procedure has been developed to help prioritize any spending of “surplus”.
- A budget is a planning tool. Just because an amount exists in the budget for some activity does not mean you are entitled to spend that money.
- This budget will be presented for final approval by the Board next May (Bylaws VI.1.D.5).
Mike Bishop
Ways and Means Committee
Vincent Veit, Treasurer, WACO
Phone:7970 Email: tres@waco-ak.org
Krista Grilliot • Ronnie Widner
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