Minutes of Board Meeting
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Date: March 17, 2008
Occasion: Board Meeting
Called to Order: 6:15pm
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Quorum
There was a quorum present for a board meeting
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Agenda
Agenda was approved with the addition of three items.
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Approval of Minutes
Minutes from Board Meeting of November 12, 2007 were approved as presented.
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New Business
Budget.
The Treasurer presented his draft budget—
- all figures based on last years actual costs, indexed by anticipated fuel cost increases;
- all fund raising and expenses (donations for local events) are funded;
- net proceeds exclusive of pull tab income show a small surplus at the end of the year—a balanced budget;
- to avoid the potential liquidity problem that we nearly experienced this year, $15,000 would be kept in reserve, to be spent only on Operations or Carnival start-up;
- proposed continuing to present reports monitoring against last years actual costs (equal or less and we should be within budget);
- proposed ignoring potential pull-tab income from financial forecasts;
- proposed adopting a formal procedure for spending any surplus should pull-tab income continue throughout the year;
- agreed to some minor changes, and will present a second budget for approval next month.
MOTION: Krista Grilliot moved that WACO approve the Policy (Spend WACO Money) presented by the Treasurer. The motion was seconded.
VOTE: The motion passed with no objection.
Kitchen Management.
8 people will be attending the CFPM training on March 19th. These 8 people have agreed to form an informal Kitchen Committee to run the kitchen at the Community Center on behalf of WACO.
July 4th.
The parade will need a permit from DOT. If we are going to stop traffic we need the Troopers or flaggers. The Troopers cannot guarantee being there. Roni Widner offered to write a letter to be sent to all the local organizations requesting help with this event.
Willow 4H.
Ember Haynes requested that WACO recognize the new Willow 4H.
MOTION: Pat Madigan moved that WACO recognize 4H as a local organization without a seat on the WACO Board. The motion was seconded.
VOTE: The motion passed with no objection.
Spring Ball.
The board agreed to sponsor the Blue Tarp & Carhartts Spring Ball by allowing the hall to be used rent-free. All proceeds go to the Willow Food Bank.
Bylaws Committee.
Pat Madigan requested that the Chair form a Bylaws Committee. This will be put off until after the Elections.
Adjourned: 8:10pm
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Communications Committee
Dana Hills, Secretary, WACO
Phone: 8771 Email: sec@waco-ak.org
Claire Fitzgaireld
