Minutes of General Meeting
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Date: June 4, 2007
Occasion: General Meeting
Called to Order: 7:04pm
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Quorum
There was a quorum present for a general meeting
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Agenda
The agenda was adopted as is.
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Approval of Minutes
The minutes of the general meeting held on May 7, 2007 were approved with one correction.
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Assembly Report
Tom Kluberton could not be present but sent a report (see attached).
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Secretary’s Report
- Open items still requiring attention.
- 40 acre Recreational Site.
- Driveway Permit for 1st Ave.
- Court case against Shawn McCrary in Small Claims Court.
- Please go to www.matsugov.us/planning/hsstf.cfm to take a survey regarding the formation of a Health & Social Services Board in MSB.
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Treasurer’s Report
- The financial report for May was presented;
- Report included a financial forecast that showed all funds exhausted by September ‘08;
- Indicated that various economies would be proposed at the next board meeting, including no or little funding by *W for the July 4th picnic, and suggested other local groups help with costs.
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Vice-Chair’s Report
- Work has commenced on installation of new siding.
- The carpet is complete in the hallway. The Library will be painted and carpeted in August.
- The electrical audit has been completed and sent to MSB.
- The Upper Susitna Seniors report an increase of 40% in their expenses.
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Chair’s Report
- The electrical audit was completed by Jim Dukes. All his recommendations will be implemented by MSB as part of the installation of the emergency generator and rewiring. We will be responsible for making sure all appliances function properly.
- The 40 acre recreational site has been handed to Tracy McDaniel (MSB) and she is in the process of writing the management agreement.
- Ron Swanson suggested that we put together a proposal for Mr Duffy asking that alcohol be allowed in the Community Center for certain events. So that is what we are going to do.
- There was a meeting with Keith Roundtree concerning the filling in of the swamp in front of the Center and about access to 1st Ave. Keith is investigating the 2 items and will get back to us.
- The hours for the Willow Post Office will not be changed. Whether you are entitled to a free PO box or not will be decided on a case by case basis.
- The open case in Small Claims Court against Shawn McCrary was given to Jim Huston to handle. Since nothing has happened since August 2006, the Chair has requested an update from Mr Huston.
- Our letter was sent to the ADN concerning incorrect information about WACO selling the mounts to WHWF. Jim Huston sent a correction stating that we gave WHWF the mounts before our letter was published.
- The date for the Pralles’ suit against WACO is August 17th. Mr Pralle has filed 3 motions, one to amend the claim, one to strike our defence and one for summary judgment. Our lawyer has filed replies to those plus a request for summary judgment in our favor. Anyone who wishes may look at the paperwork.
- There will be a Board Meeting June 13 at 7pm. On the agenda will be our financial status and the caretaker and library contracts.
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Carnival
Linda Oxley: Next meeting June 18 7pm.
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Trails
Steve Charles:
- We have applied for grant money to survey the Haessler/Norris trail system. Paul Pilch has agreed to give us a good deal on the price of this.
- No meeting in June.
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CERT
Erv Dedeker:
- So far 50 blankets have been donated.
- An enclosed trailer has been donated to CERT.
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Railroad Corridor
Shae Kosmolski:
- $12 million was approved for MSB to begin the EIS process. Will determine what that process will actually be and will ask them to give us updates on a regular basis.
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Unfinished Business
40 Acre Recreational Site.
Covered in Chair’s report.
Driveway Permit.
Covered in Chair’s report.
Letter from USPS.
Covered in Chair’s report.
Swamp in front of Community Center.
Covered in Chair’s report.
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New Business
July 4th BBQ.
The Lions have indicated that they will not be cooking at this year’s BBQ. Last year’s July 4th cost over $800. (Special event insurance is $525). This item was deferred to the Board Meeting.
Community Center Sign.
The contractor has stated that if the new siding is pierced in any way the warranty is null and void. This item was referred to the PFC.
Thank you letter to MSB.
MOTION: Claire Fitzgaireld moved that WACO write a thank you letter to MSB for all the improvements they have made to the Center and state that we look forward to the electrical upgrades and the installation of the emergency generator. Motion was seconded.
VOTE: The motion passed unanimously.
ACTION: The Chair will write the letter.
Willow City Limits.
MOTION: Val Schachle moved that WACO support Dave Norman in his efforts to bring Willow City Limits to the Community Center with a donation of $200 for advertising with KMBQ. Motion was seconded.
VOTE: The motion passed 23 for and 3 against.
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SE Area Rep Report
Mary Shreves:
- Cleanup Day was a success. The Parks Hwy is the responsibility of the Adopt-a-Hwy program, not us. The three bicycles were won by Will Snyder, Barbara Dupps and Alicia Cross.
- As Editor of The Breeze requested a donation of $50 from each of the local organizations that have their news published in the paper.
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Emergency Services
Derral Godbee:
- The Willow FSA stops at MP 81. North of that (Caswell Lakes) is not covered by an FSA and therefore people do not pay tax for an FSA in that area. Willow cannot respond to fires in that area.
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Library Association
Claire Fitzgaireld:
- The new number for the Library is 495 READ.
- Library will be closed in August for new paint and carpet.
- June 14 2pm is Story Hour.
- June 14 12noon is Teen Summer Reading Program.
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Chamber of Commerce
Doyle Holmes:
- Thursday’s meeting will be at the Goldminers Lodge. 6pm for dinner, 7pm for meeting.
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Lions
Lynn Phillips:
- Preschool Walkathon was a success.
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WHO
Nina Davidson:
- The Health Fair was a success, 150 people registered and about 100 had bloodwork. The Mat-Su Health Foundation would like Willow to be more involved in the planning next year.
- At our next meeting, tomorrow we will be electing 2 new board members and discussing our bylaws.
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Garden Club
Dorothea Taylor:
- Thank you to Dave Norman, Derral Godbee and 3 young volunteers for helping to move bushes and plants from around the Community Center and move them to the hill. This was not a Garden Club project and I was unable to get authorization.
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Persons to be heard
Mike Kelly: Thank you for the letter of support to MSB for USSA & MCDMA buying a piece of property at less than fair market value. MSB has now offered a management agreement.
Next Meeting: July 2, 2007 at 7pm
Adjourned: 8:42pm
Communications Committee
Dana Hills, Secretary, WACO
Phone: 8771 Email: sec@waco-ak.org
Claire Fitzgaireld
